We are seeking an organized and proactive Office Manager to join a CPA firm in East Tucson!

In this onsite role, you will support two CPAs with project management, bookkeeping, software optimization, and client support for tax and accounting services. The ideal candidate will be detail-oriented, anticipate needs, and effectively prioritize and directly communicate shifting tasks throughout the day for the CPA’s.

As the Office Manager, you will interface directly with clients, manage digital and physical data files, track tasks through to completion, and leverage software to optimize operations. This essential role will improve office efficiency and enhance the turnaround time and quality of services delivered to clients.

This is a full-time, on-site position, Monday–Friday, with flexible start and end times. The firm will provide paid online training to support your professional development in this role.

Key Responsibilities

• Prioritize quickly changing tasks and manage the daily workflow to keep CPAs on track
• Maintain and organize the client database, ensuring timely communication and file management
• Collaborate with CPA to manage office workflow, assign tasks, and track progress using online software
• Answer phones, schedule appointments, and handle general inquiries
• Oversee invoicing and payment tracking processes
• Utilize QuickBooks Online for accounts payable, invoicing, payment processing, and light bookkeeping
• Support tax and accounting tasks in collaboration with other team members
• Maintain confidentiality of sensitive client and business information
• Assist in preparing internal reports and presentations for management

Qualifications

• 2+ years of experience in office administration, bookkeeping, or project coordination (preferred in a CPA or professional services environment)
• Proven ability to prioritize and manage competing deadlines in a fast-paced setting
• Strong written and verbal communication skills; client-focused mindset
• Knowledge of basic accounting principles, or willingness to learn
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with QuickBooks Online, or willingness to complete employer-paid training
• Excellent calendar management and scheduling abilities
• Exceptional organizational skills with a high level of accuracy and attention to detail
• Ability to work independently and collaborate as part of a team